Being a virtual assistant means that every day is different. One of the reasons I love my job is that I get to do different things each day. No two tasks are the same, even if they’re from two different clients. Having a full client load this year means that I am able to work on different things all day. It also means that sometimes, many clients have emergency tasks at the same time.
Adaptability is a huge part of the job as a virtual assistant. It’s something to bring up in interviews when talking to candidates. It's important to make sure you’re picking someone who is adaptable and composed. It’s easy to have a lot going on as a virtual assistant, so make sure you choose someone who isn’t overwhelmed.
For example, right now, I have about 725 tasks in Asana, among all my clients. I don’t get anxious — if I did, being in this industry would be a nightmare.
You developed your business to give you freedom. You want to have time to travel, to see family and friends, and to be able to do things you love outside of work. When you’re working too much, those things dissolve out of your calendar. That’s when the late nights and long hours start. Once your VA is on the scene, you’ll be able to spend more time doing what you love, when everything else is taken care of.
If you have many businesses, share this with your VA. If you’re working an erratic schedule, share this. When I started working with my assistant (yep, I’m an assistant with an assistant), I made sure to tell her what I needed for each area of my life, and how erratic my personal life schedule is. We’ve been working together for the past little bit, and we’ve had instant success, because we’re both adaptable. It’s exciting that we’re able to start everything off on the right foot, knowing that each day will hold different tasks, and that I’m not always sure what will come up.
One way to plan ahead for this adaptability is to delegate a big list of tasks each week for your VA to take over. Put the big list in your assistant’s hands at the beginning of the week, keeping in mind that little things will come up throughout the week. It’s important to make sure that you allow a little wiggle room, but don’t let that stop you from delegating and handing off tasks!
Another way to build adaptability into your routine together is to set a recurring call each week. I call these “check-in calls” that I have with my own assistant on a regular basis. I also have regular check-in calls with my own clients every week or two weeks depending upon their schedule and preference. This allows both of you to think through the week ahead, making sure to note special circumstances. It also help you create a routine, which helps you delegate whatever you’re needing.
How adaptable are you? Leave me a note in the comments!
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